39th Annual Chocolate Ball
Volunteer Guide

General Information

EVENT INFORMATION

  • 39th Annual Chocolate Ball
  • Saturday, March 8, 2025
  • Convention Center (123 E. Main Street)
  • Volunteer Call Time: 4:00 pm
  • Event Time: 5:30 – 11:00 pm

PARKING & PARKING VALIDATION

  • Please park in the South Avenue Garage (39 Stone Street).
  • We will validate your parking.

ATTIRE

  • We ask for a minimum of dark pants or a skirt, blouse/shirt and tie.  A jacket is optional.
  • This is a black-tie optional event and guests generally wear cocktail attire and up with some in tuxedoes.
  • Volunteers are welcome to dress up to their comfort level. 

GENERAL INFORMATION FOR ALL VOLUNTEERS

  • Have Fun!: Yes, we’re putting you to work, but we hope you enjoy your time with us!
  • Phones: When visible to guests, please remain off your phone unless you are communicating about the event.
  • Drinks:Volunteers may get a drink at the bar; however, professional behavior is expected.  Please know your limits and proceed accordingly.
  • Cake Sampling & Voting:As time permits, volunteers may break away from their duties to sample and vote for their favorite cake.  Please coordinate with your Lead Volunteer so we can ensure full coverage at each station.
  • Silent Auction: Volunteers are welcome to participate in the silent auction, the cake raffle and the Lotus Bowls, though you will need a bid number to do so.  Please register at the Check-In table by 5:00 pm as you will need a bid number.
  • Dinner: A volunteer dinner will be served in the Volunteer Room starting at 7:00 pm.  Each meal will be packaged individually and kept warm in a hot box.  Please review your schedule and break for dinner at a time that does not interfere with your assignments.
  • Schedule: Please thoroughly review your schedule and know when you need to report for specific assigned duties.  The success of this event depends upon flawless execution.  This can only happen if everyone is where they are supposed to be when they are supposed to be.
  • Lead Volunteers: A Lead Volunteer has been appointed to most of the volunteer stations.  Please work with this person to troubleshoot any issues.
  • Dancing: Yes, please do if you have finished your assignments!  Though please be mindful of breakdown and clean up responsibilities.
  • Jill Johnson’s Business Card:Things may arise that you are uncertain about how to handle. Please take a couple business cards to have with you during the evening and give to any guest that would like more information about EPI or has a question you don’t know how to answer.  If you encounter a particularly troubling situation, try to work with your Lead Volunteer.  If that is not an option, text/call Jill Johnson at (310) 995-6810.