39th Annual Chocolate Ball
Volunteer Guide

Table of Contents

Thank you for volunteering to help with the 39th Annual Chocolate Ball. The success of this event depends upon a group of outstanding volunteers and we thank you for your time and effort. Please text or call Jill Johnson with any questions at (310) 995-6810.

Browse these pages for information about your assignment and the Chocolate Ball in general.

If paper is more your style, download a PDF of the Volunteer Assignment Grid, the full Volunteer Guide, and/or all layout diagrams.

Assignments
Full Guide
Diagrams

Event Information

General Information

  • General Information for All Volunteers
  • Parking & Parking Validation
  • Attire

Volunteer Meeting & Training

  • Volunteer Meeting
  • Diagrams
  • Volunteer Assignment Grid
  • Greater Giving Training
  • Volunteer Registration & Bid Numbers

Guest Entry

  • Greeters
  • Line Management
  • Check-In/Registration
  • Raffle Ticket Distribution
  • Upper Lobby, Ballroom Doors & Champagne

Cocktail Reception

  • Silent Auction Assistants
  • Lotus Bowl Sales
  • Cake Raffle Sales
  • Moving Guests to the Ballroom

Transition & Check-Out Set Up

  • Volunteer Dinner
  • Step & Repeat
  • Flipping the Room for Check-Out
    • Set-Up (signs, tables, chairs, stanchions)
    • Silent Auction Items
    • Lotus Bowls
    • Laptops
    • Parking Validation Machine
    • Boxing Cakes & Samples
    • People’s Choice Award (Judges)

Dinner Program

  • Cash Call Spotters
  • Live Cake Auction Spotters
  • Live Cake Assignees
  • Raffle Cake Assignees
  • Live Cake & Raffle Cake Data Entry

Check-Out Set Up

  • Line Management
  • Laptops
  • Runners
  • Silent Auction
  • Lotus Bowls
  • Parking Validation Machine
  • Live Cake Auction & Raffle Cake Pick-Up
  • Transport

Break Down & Clean Up

  • Ballroom & Volunteer Room Clean Up
  • Moving Items to Secure Storage